Rent Smart. Activate Bigger.
No matter the time, place, or design, BTWN EXP provide engaging brand activation packages and captivating booth builds to set you up for success on the show floor.
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Our Purpose
BTWN EXP is here to make your exhibitor experience at trade shows 100% more accessible and effortless.
Our standardized booth rentals and special activation packages are tailored to fit your exhibit needs, drive foot traffic to your booth, and spark conversations that will generate strong leads for your business.
Your Options
From custom-built booths to engaging activation packages, our offerings enhance your brand and turn conversations into results for your business.
Inline Booth
We have designs in different sizes for your linear/inline booth, ranging from 10'x10', 10'x20', and 10'x30'.
Island Booth
We have different designs that will match your needs for your island booth.
Activation Packages
We have brand activation packages that will bring fun and exciting experiences to your booth's visitors.
Local Sourcing = Lower Prices
In order to ensure the best price point for your needs, we have hubs in the Southeast and Southwest where your rental packages are sourced and shipped from.
Doing this will make your shipping and drayage costs much lower, taking away the stress that comes with unexpectedly high material handling bills from trade shows.
Whether you’re going to California or New York, don’t sweat! You’ll get the lowest possible price point no matter what.
Got Questions? We've Got Answers.
Welcome to the BTWN EXP FAQ. Our rental program is designed to make exhibiting simple, transparent, and cost-effective. Here you’ll find straightforward answers about what’s included, how pricing works, and how we keep the process efficient from start to finish.
What’s Included in a Standard BTWN EXP Booth Rental?
- Your rental includes everything physically shown in the booth rendering: carpet and padding, structural frames, reception cabinets/display counters, lighting, AV equipment, printed graphics, and furniture selection. Shipping to and from the venue, installation, and dismantling labor are also included.
- No hidden add-ons—if it’s in the rendering, it’s included.
- Additional items are available for rent. Ask us about literature stands, mini-fridges, nespresso coffee machines, etc.
Why aren’t material handling (drayage), electric, rigging, etc. included?
Drayage and electrical are services provided directly by the show’s General Service Contractor (GSC), not by BTWN EXP. These fees are billed by the show based on its rules, contractors, and venue requirements, so they must be handled separately.
Every show has its own GSC with unique pricing for drayage, electrical, and rigging. Rates change by location, season, and event schedule, which makes it impossible to offer one flat price that would be accurate for all clients.
- We don’t mark up or hide unpredictable fees in our booth rental price. Instead, we pass through these charges at cost (plus a 15% service coordination fee if we handle ordering) so you only pay what the show contractor bills.
- While we don’t bundle drayage or electrical into our standard package, we can coordinate these services on your behalf. If requested, we’ll manage the orders through the show contractor and pass the charges through with full documentation.
- General Service Contractor (GSC) fees such as drayage, electrical, rigging, booth vacuuming, and associated labor are billed separately at cost +15%. Exact fees depend on the venue and show; we will pre-order and pass through with full transparency.
Will I see my branding before the show?
We offer a variety of Activation Packages for your trade show and corporate event needs!
Each package contains the following:
- Rental of the item
- Shipping to and from the venue
- Onsite staff to run the activation and collect leads
For more detailed information as to what each specific activation package includes, please check out our Activation Package page to see each individual package's offerings.
What's NOT included in the Activation Package?
Like the Inline Booth and Island Booth rental packages, the Activation Packages do not include the following:
Any and all services that are provided by your trade show’s official service contractors, which are outlined in your show’s Exhibitor Service Manual.
These services are, but not limited to:
- Material Handling / Drayage
- Cleaning / Vacuuming Service During Show
- Electrical Power Outlets and/or Electrical Labor
- Rigging Materials and/or Rigging Labor
Our team can place orders and submit layouts (as needed) on your behalf, but depending on the service, you will need to place a method of payment on file directly with the show.
Can I request additional items for my booth?
Yes, but requests for additional items may be denied based on availability. Additional requests will also entail additional fees if fulfilled. Your BTWN EXP representative will coordinate with you further on any special requests if applicable to your rental package.
Can I customize my booth?
Elements of your booth such as graphics and furniture/electronic inclusions can be customized, but your overall booth design will remain standardized. Please coordinate with your BTWN EXP representative if you would like to have custom elements in your booth.
What does the rental process look like for booth rentals?
The rental process for any of our booth rentals will typically take place with the following steps:
1. Select your desired booth design from our offerings.
2. Request a formal quote and provide us with all of the information regarding your show.
3. Within 1-3 business days, we'll provide you with an all-inclusive proposal tailored to your show's location and timeline.
4. After accepting our proposal, we'll provide you with the steps to submit your artwork for your booth.
5. After we receive your artwork, we'll create a final preview of your booth with your graphics for your approval. Once approved, we'll commence production on your booth.
6. We'll take care of the rest and continue to follow up.
7. We'll ship out, install, and dismantle your booth. Before it leaves our shop and when we're onsite, we'll make sure that everything's to your liking.
What does the rental process look like for activation packages?
The rental process for any of our booth rentals will typically take place with the following steps:
1. Select your desired activation package from our offerings.
2. Request a formal quote and provide us with all of the information regarding your show.
3. Within 1-3 business days, we'll provide you with an all-inclusive proposal tailored to your show's location and timeline.
4. After accepting our proposal, we'll confirm the shipment for your activation.
7. We'll ship out, install, and dismantle your activation package. We'll also have an onsite representative to operate the activation and collect leads.
NOTE: If you would like to have custom graphics on your activation, please let your BTWN EXP representative know, and they will follow up with further steps.
When do I need to make a decision?
We need 4-6 weeks to fully complete all of the planning and production of your booth or activation package (or both!), so we recommend getting a jumpstart on the process as soon as possible!
What if I don't see my city as an option?
Don't worry! We're not limited to the small selection of cities listed - these are just locations that we have ready-tailored pricing for. We can still provide a proposal for most cities or venues in the United States. Just click on the "Other" option and send us all the details. From there, we'll provide you with a complete proposal tailored for your event.